We have been creating the hierarchical agreement structure for a while as that is a logical fit for putting the same vendor agreements under one umbrella agreement. What would be great is a tick box that allows this top level agreement to become just a description so that we dont need to set a period because we have many agreements that start and finish all the time we have to keep on editing this master agreement and increasing the end date when a new agreement is added, turning this into a description will remove this need.
Hi Duncan, A standard practice we use is to assign the Master Agreement an end date far in the future, such as 12/31/2099, and all licenses and renewals are managed at the Sub-agreement level. This will allow for all publisher agreements to remain under one umbrella and eliminate the need to continually update the Master Agreement end date.
Thats a quick fix!! Another feature i would love is to have an archive option for agreements too, i know there are work arounds but this would still fill up the agreement page with expired stuff. I would just like the option to lookup legacy agreements at some point in the future and know all items listed in agreements are current and live.
Yes I agree. It would be a useful feature if those agreements that have expired could be greyed out or there is a view to show 'Active' agreements only.
I agree with Kirsty. We do exactly the same. Our master agreements are set to 2050 as a general rule.
Then we can manage the Annual Renewals via their respective sub-agreements. Then within those sub-agreements the licenses relevant to that agreement can be managed.
[Well in an ideal world, when the maintenance values are not duplicating themselves between license cost and maintenance cost].
Agree with both of you. As a standard practice we create master agreements for Autodesk and date them till 1.1.2030
firstname.lastname@example.org Autodesk agreements best practice - Unless a company already has a Purchase Master Agreement or Autodesk ETR (Extra Territory Rights) agreement, we recommend setting up TWO new master agreements:
The perpetual agreements need to cover the dates from the earliest (oldest license purchase) to well in the future. We generally use 1.1.2030 but you can adjust it to suit your other vendor agreements. Same applies for the Subscription Agreements. Each line in Autodesk Entitlement contains either a purchase contract (and possibly software maintenance contract) for perpetual licenses or the same contract data for a Term Limited (rental) software purchase contract that automatically contains a software maintenance agreement for the same rental period.
On top of these I usually create another specific "Autodesk FPP" agreement under the Perpetual License Agreements for boxed retail products like AutoCAD LT, or any other older (legacy) software that might not display any longer on the Autodesk entitlement but are still valid licenses installed somewhere on the client's estate.
autodesk agreements license bestpractice
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