How is it possible to disable licenses entered in SLM, so as to exclude them from compliance calculation ?
The purpose is to retain information of some old licenses that are not valid anymore.
Have a look at:
Active versus inactive licenses
This may help but all entries are active.
See CS0009623 - Feature Request - Active versus inactive licenses. marcel.hirsch FYI
in situations like this, i see pratically many options:
Move license to an organization outside your compliance view. Works only if you did create organizations below root and limit you own view to this. I recommend this for your personal compliance view.
Make license incomplete although it issues , e.g. by marking it as update, adding a comment why and do not enter a base license/remove base license.
Second option will throw up an alert and more white noise within the system. This needs a suitable resolution from Snow and ensure it’s simple to implement.
The are definitively more than three options. Lets sum up with pros and cons:
Pros: License is otherwise kept "as is", license is removed from all views
Cons: Original Org-ID gets lost; Extra Work;
Option b) Make it invalid.
Pros: Still visible, Less work than (a), you get an Incomplete alert (open ToDo), incomplete status is visible in "List all view"
Cons: Requires comment, base license connections might get lost
(for my side its a advantage to get an alert as i have so many licenses, that i can not work without "alert lists" noise)
Option c) Set a subscription period (recommended by janis.taurins
Pros: Less work than (a) Still visible, but you do not get an alert
Cons: it complicate to find such "deactivated licenses" if you have many licenses, status not visible in default "List all licenses" view
Cons: it complicate to find such "deactivated licenses" if you have many licenses, status not visible in default "List all licenses" viewJust add extra columns with Column selector with fields like "Is subscription" and "Subscription end date"That way it is easy to see if the licenses are real subscriptions(If the customer have any at all that is). And to know if it deactivated or not.
Sure, you can change default view each time, but i do prefer a Boolean Flag over comparing dates. Also would not like "fake-subscriptions" between hundreds of real subscriptions, while you should not have so many incomplete licenses. You mentioned your that the incomplete status should always a temporary event. For "longterm hiding" i would suggest option a) anyway.
To keep the records visible but not influence the compliance calculations from our experience setting the licenses as ended subscriptions helps.
That way the records are there and easily filtered in All License view to see only the active ones.
I raised this question previously, and had a slightly different solution.
Licenses no longer required
To remove licenses you no longer require from compliance calculations, create an Agreement call "Licenses not required" with start date of 01/01/2000 and end date of 01/06/2018. All of the licenses you wish to remove from the calculation you add to this agreement. Since the agreement has "expired" the licenses are no longer used or calculated.
I like the fact that the agreement shows all of the licenses in one place.
Hope this helps.
Greg Morgan schrieb: Hi, I raised this question previously, and had a slightly different solution.Licenses no longer required To remove licenses you no longer require from compliance calculations, create an Agreement call "Licenses not required" with start date of 01/01/2000 and end date of 01/06/2018. All of the licenses you wish to remove from the calculation you add to this agreement. Since the agreement has "expired" the licenses are no longer used or calculated. I like the fact that the agreement shows all of the licenses in one place. Hope this helps.Greg
Greg Morgan schrieb:
Hello Greg, I am not aware, that license of expired agreements are not longer used. If my MS EA agreement expires, i still own and use my licenses purchased under such agreement. The only expiring component is the maintenance.
This was a reply to the original question. The query was to be able remove licenses not required from the compliance calculation.
If you MS EA agreement expires, you will likely just renew/update it.
My solution was for the query in regards to licenses not required, and being able to remove them from compliance.
Apologies if there was any confusion
Hello Greg, i am still not 100% sure, as SLM does use licenses from expired agreements for compliance calculations. So in my words: You organize inactive licenses by assigning them to an expired agreement dummy when disable them by method a)-c)? Ok, maybe this can help some people. Ipreferr to keep the inactive license "as it is - and including link to original agreement".
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